Accounts Payable-Accounts Receivable Specialist

Position Description:

The Accounts Payable/ Accounts Receivable Specialist is responsible for the accurate and timely processing of the company’s invoices to include coding, processing and research. In addition, the AP/AR Specialist is responsible for providing a high level of customer service to both internal and external customers. The company works with government contracts, a big part of the job.

Full-time, Temp to Perm, 100% onsite.

Main Duties and Responsibilities:

Accounts Receivable:

1. Invoicing: Generate and send out invoices to customers or clients for products or services rendered by the company.

2. Payment Processing: Record and track incoming payments from customers, ensuring accuracy and timeliness.

3. Collections: Follow up with customers on overdue payments, resolve payment discrepancies, and negotiate payment arrangements when necessary.

4. Reconciliation: Reconcile accounts receivable ledger to ensure that all payments are accounted for and properly posted.

5. Aging Reports: Generate and review accounts receivable aging reports to identify overdue accounts and take appropriate actions.

6. Customer Communication: Maintain professional and clear communication with customers regarding their accounts, providing statements and supporting documentation as needed.

7. Recordkeeping: Maintain accurate and organized records of all financial transactions related to accounts receivable.

8. Reporting: Prepare and present regular reports on accounts receivable status to management.

Accounts Payable:

1. Invoice Processing: Receive, review, and process invoices from suppliers, vendors, and service providers.

2. Payment Authorization: Ensure that invoices are approved for payment and that they adhere to company policies and procedures.

3. Payment Scheduling: Prepare and schedule payments to suppliers, taking advantage of early payment discounts when applicable.

4. Vendor Communication: Maintain professional communication with vendors and suppliers to address any payment inquiries or discrepancies.

5. Reconciliation: Reconcile accounts payable records with supplier statements and resolve any discrepancies.

6. Recordkeeping: Maintain organized and accurate records of all accounts payable transactions.

7. Reporting: Generate and present regular reports on accounts payable status to management.

8. Month-end Closing: Assist in the month-end closing process by ensuring that all accounts payable transactions are properly recorded.

9. Compliance: Ensure compliance with tax regulations and internal accounting policies and procedures.

Other duties:

1. Filing, Wires/ACH, and perform any other duties as required.

Job Requirements:

• HS diploma or equivalent, though a degree in finance or accounting preferred.

• Minimum of 3 to 5 years of related experience.

• Strong attention to detail and accuracy.

• Proficiency in using accounting software, MS office, Teams, Adobe.

• Extensive use of Microsoft Excel.

• Good communication skills, both written and verbal.

• Ability to work independently and as part of a team.

• Knowledge of basic accounting principles.

• Organizational and time-management skills.

• Problem-solving and analytical skills.

• Must be teachable and willing to learn new skills.

Additional Requirements:

• Experience with Costpoint, preferred
• Experience with Government Accounting, preferred
• Experience with ERP systems, strongly preferred
• Salesforce experience, preferred

Physical Demands:

While performing the responsibilities of the job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, or crouch. Vision abilities required by this job include close vision.

Work Environment:

The noise level in the work environment is usually quiet to moderate.